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External Communications Officer

JOB DESCRIPTION

Job Title:

External Communications Officer

Department:

Programme

Reports To:

Asia Programmes Director (or his delegate), with technical support provided by the Public Health Communication Cluster and the UK based External Communications team

Organisational Background:

Malaria Consortium is one of the world's leading non-profit organisations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organisation works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity.

Job Purpose:

The person in this position will be responsible for developing and carrying outthe implementation of all external communications related activities for Malaria Consortium’s Asia regional office (including Thailand, Cambodia and Myanmar). Communications activities include those related to non-project based communications, external relations and business development, advocacy, documentation and dissemination of learning. The incumbent will be expected to lead communication efforts requiredby the regional office’s portfolio of projects, with a particular focus on communicating with donors and partners in support of advocacy and business development objectives. The post will also be responsible for developing and implementing a comprehensive external communications strategy for Malaria Consortium in Asia and ensuring that this relates to Malaria Consortium’s global strategic objectives.  S/he will also ensure an appropriate level of relevant visibility for Malaria Consortium among stakeholders in Asia, through engagement with the media, national events, and other relevant forums.

Duties:

External Communications

Work with the Asia Programmes Director to develop effective strategies andworkplans  for activities relating to external communications production and dissemination.

Work closely with the UK External Communications team to develop and share planning and activities for Malaria Consortium Asia external communications and advocacy activities in support of global communications efforts.

With support from the UK External Communications team as required, lead on the development, production and distribution of Malaria Consortium’s communications materials in Asia, ensuring high levels of accuracy and quality are maintained and that all copy is signed off and approved by relevant staff.

Provide communications support for Malaria Consortium’s country-based programmes and projects as required.

Provide ongoing monitoring and evaluation of communications activities, particularly media monitoring.

Identify opportunities regarding the placement of news and stories about Malaria Consortium’s work in international, national, regional and local media, web and other outlets. Organise press briefings and manage media queries where necessary.

Support the development and production of broadcasting activities (including films) documenting Malaria Consortium’s work in Asia.

Manage relationships and workflow between consultants/agencies as appropriate.

                                                                                                                                                                  Business Development

Build relationships externally among other NGOs and stakeholders and seek opportunities to raise the profile of Malaria Consortium through events and other activities.

Support the region’s business development efforts, researching new funding opportunities, providing information for new project proposals and contributing to proposal developmentas required.

Advocacy

Represent the organisation, including supporting key advocacy partnerships, at external events/meetings as required.

Support the drafting of press releases and other advocacy tools.

Help organise and manage events.

Knowledge Management

Ensure that the Asia regional organisational contacts are entered into the organisational contact database andkept up to date as new contacts/materials arise.

Responsible for the uploading and updating regional content for the organisational intranet

Maintain (and where necessary, develop) an up to date archive of all external communications outputs generated by the team (including news releases, printed materials and photos)  accessible to other staff

Support project managers to develop and implement project specific documentation and dissemination plansinternally and externally.

General

Provide reports and budget updates as required.

Ensure all external materials and communications follow organisational brand, quality and other protocols and requirements

Support preparation of reports/communications to partners on on-going projects

Responsibility for all administrative duties related to the role

Provide support for the team and other colleagues as required by the Regional Programmes Manager.

Manage and oversee communications interns or volunteers

Actively work within the policies and ethos of the organisation, including the Health and Safety policies.

Person Specification:

Qualifications:

Essential:

Degree in Communications, Journalism, Marketing, or relevant discipline or equivalent professional experience

At least3 years of work experience in communications, public relations, fundraising, marketing or related field

Experience in development and effective dissemination of high quality communications outputs

Significant experience of a wide range of external communications, marketing, fundraising strategies and outputs 

Strong experience in collation and management of materials for reference (including documents, photos, etc)

Familiarity with using social media effectively for business

Experience of event planning and management

Desirable:

Experience of partnership building

Knowledge of the Southeast Asia health sector

Familiarity working with different media outlets (photography, film, TV, radio, newspapers, etc) for communications purposes

Experience of knowledge/information management systems

Work Based Skills and Competencies:

Essential:

Exceptional oral and written communication skills, and ability to synthesize key concepts and convey messages to diverse audiences

Excellent written and spoken English

Strong analytic, strategic thinking, and planning skills

Proven skills in writing, copy editing, proof reading and research, with excellent attention to detail.

Excellent organization, planning, communication and follow-up skills

Excellent computer skills (MS Word, Excel, Powerpoint,etc)

Ability to take initiative and manage assignments from conceptualization to completion

Ability to prioritize and manage multiple projects with conflicting time frames

Strong interpersonal skills and ability to interact effectively with all levels of associates, including management

Competent budgeting skills

Desirable:

Design software skills (Adobe inDesign)

Experience in multi-media production, such as video and materials for web (e.g. Infographics)

Experience of contacts databases and project management systems

Other Key Information

Length of contract:          One year contract with possibility to renew

Location:                              Bangkok, Thailand

Travel involved:                Some travel within southeast Asia (Thailand, Cambodia, Myanmar) is

expected, with up to 20% of time spent visiting Malaria Consortium projects

and offices outside of Bangkok. 

Closing date for advert: The application deadline is June 15, 2014

How to apply:

Interested candidates are requested to submit cover letter, CV and quote the position to hr.asia@malariaconsortium.org

Malaria Consortium Asia, Faculty of Tropical Medicine, Mahidol University, 420/6Rajavidhi Road, Rajjathewi District, Bangkok 10400Thailand, www.malariaconsortium.org

 

Contact :

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