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Operations Assistant

Open to Internal and External Candidates

 

                    Position Title

:

Operations Assistant

                          Duty Station

:

Mae Sariang, Thailand

                        Classification

:

General Service Staff (G3)

THB  49,198.25 per month

            Type of Appointment

:

Special Short-Term Contract, 09 months with possibility of extension

        Estimated Start Date

:

As soon as possible

 

                    Closing Date 

:

February 27, 2018

              Reference Code

:

SVN 001/2018

 

 

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

 

 
 

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

 

 

 

Context:

 

Under the overall supervision of the Head of sub office in Mae Sot, and under the direct supervision of the VolRep Team Leader in Mae Sot, the incumbent will provide assistance for all activities related to Voluntary Repatriation (VolRep) programme on border areas.

 

Core Functions / Responsibilities:

 

Particularly, he/she will carry out the following duties:

 

  1. Assist (in close coordination with the VolRep team leader and with other stakeholder i.e. UNHCR and other concerned NGOs partner) in maintaining the VRC centre(s) in his/her respective areas to ensure that they are always in good condition and ready for use at all time.

 

  1. Assist in identifying within the local market for the best and safest land transportation for the refugees returning to Myanmar and liaise with logistics and procurement department.

 

  1. Under the supervision of the VolRep team leader, provide clerical and administrative support for the VolRep project such as documentation, departure notification and transport requirements.

 

  1. Assist in operational activities related to VolRep departures from camp, particularly the process that takes place at the Voluntary Repatriation Centre (VRC).

 

  1. Assist in the distribution of cash grant assistance in the camp (i.e. cash grants for transport, NFI, reintegration and food) and, in coordination with Finance/Admin section, keep records of all payments made.

 

  1. Assist in compiling on a weekly basis statistics of cash grants assistance distribution.

 

  1. Assist on procurement needs of all project related materials as may be needed and including to record all the NFI items that distributed to refugees as well as the amount that remaining in the storeroom.

 

  1. Assist in liaising with the camp commanders in order to obtain the necessary permission for refugees to attending their medical follow-up check outside the camp.

 

  1. Assist in making payment for the camp-based staff i.e. security guard, interpreter and runner/cleaner in a timely manner.

 

  1. Report to VolRep Team Leader on any operational issues or irregularities for immediate and timely follow-up actions.

 

  1. Identify and implement measures to maintain a high level of integrity in the program and to listen to the need or the requirement of the refugees related to VolRep process and inform the Head of sub office for any possible follow up actions that may be required.

 

  1. When necessary, attending the local coordination meetings with UNHCR, related NGOs partner as well as the Government counterpart related to VolRep issues and provide feedback to Head of office and VolRep team leader in Mae Sot.

 

  1. Perform such other duties as may be assigned.

 

Required Qualifications and Experience

 

  • Bachelor degree from an accredited academic institution in Social Science, Management or related fields;
  • 3 years of work experience with UN agency or NGOs or International Humanitarian Organizations in a multi-cultural setting.
  • Sound knowledge of migration issue.
  • Capacity to work effectively and harmoniously within a team
  • Ability to work systematically and with discretion
  • Excellent communication, interpersonal, and negotiation skills
  • Personal commitment, high responsibility, independence, and drive for results
  • Ability to handle a large volume of work efficiently and accurately under time constraints
  • Computer/software literate, especially MS Office

 

 

 

 

Languages

 

Fluency in English and Thai. Knowledge of Burmese and/or Karen language is an advantage.

 

Required Competencies

 

The incumbent is expected to demonstrate the following competencies:

  • Accountability – Meets deadline, cost, and quality requirements for outputs
  • Client Orientation – Identifies the immediate and peripheral clients of own work
  • Continuous Learning – Demonstrates interest in improving relevant skills
  • Communication – Writes clearly and effectively, adjusting wording to the intended audience
  • Creativity and Initiative – Proactively develops new ways to resolve problems
  • Leadership and Negotiation – Presents goals as shared interests
  • Performance Management – Provides constructive feedback to colleagues
  • Planning and Organizing – Organizes and documents work to allow for planned and unplanned handovers
  • Professionalism - Masters subject matter related to responsibilities
  • Teamwork – Actively contributes to an effective, collegial, and agreeable team environment
  • Technological Awareness – Learns about developments in available technology

 

Other

 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

 

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

 

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

 

 

How to apply:

 

Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by February 27, 2018 at the latest. The form can be downloaded from https://thailand.iom.int/sites/default/files/Recruitment/IOM%2BPersonal%2BHistory%2BForm%2B%282012%29.xls Kindly indicate the reference code SVN001/2018 followed by your full name in the subject line.

 

 

 

 

Applications should include: a) a cover letter, indicating the dates of availability; b) a curriculum vitae; c) a duly completed IOM Personal History Form (may be downloaded from thailand.iom.int);

 

Only shortlisted candidates will be contacted.

 

Posting period:

From 13.02.2018 to 27.02.2018

 

Contact :

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