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Project Coordinator

Open to Internal and External Candidates

 

                    Position Title

:

Project Coordinator

                          Duty Station

:

 Bangkok, Thailand

                        Classification

:

 General Service Staff (UG)

 THB 70,000.00 per month

            Type of Appointment

:

 Special Short-Term Contract, 09 months with possibility  of extension

           Estimated Start Date

:

 As soon as possible

 

                    Closing Date 

:

 December 21, 2017

     Reference Code     :    CFCV019/2017

 

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

 

 
 

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

 

 

 

 

 

 

 

 

 

 

Context:

 

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Chief Medical Officer (CMO), the successful candidate will be responsible for the provision of technical and overall support to IOM’s Global Fund (GF) RAI2 2017-2019 project implemented in Tak and Mae Hong Son provinces of Thailand. The incumbent will provide overall coordination for grant management and be responsible for the timely and successful implementation of the project activities under the responsibility of the SR. He/She will perform the following tasks: 

 

Core Functions / Responsibilities:

 

  1. Responsible for the management, coordination and timely implementation of all activities as per the GF malaria grant received by IOM;

 

  1. Act as focal point and coordinate with PR and Local Funded Agency (LFA) as required;

 

  1. Plan, implement, monitor and evaluate project activities including writing technical reports for donors as well as for internal purposes;

 

  1. Develop tracking and reporting systems for programmatic, administrative and finance activities;

 

 

  1. Be the overall coordinator of the SR work plan and periodically review it in coordination with IOM field coordinators and possible SSRs and adapt as required to ensure that results are achieved timely;

 

  1. Effectively manage project resources including staff, finances and assets;

 

  1. Coordinate closely with the finance officer to monitor payments to be in line with GF regulations and policies;

 

  1. Coordinate implementation of yearly audits as per GF regulations;

 

  1. Develop and promote partnerships and network with relevant stakeholders including but not limited to donors, relevant Ministries and NGOs;

 

  1. Organize regular coordination meetings with stakeholders and ensure quality implementation of programme activities by sub-recipients (SR);

 

  1. Provide technical guidance and support to IOM Field Coordinators and potential SSRs staff as needed;

 

  1. Conduct regular field visits to the project sites, both those under the direct responsibility of IOM and those under the responsibility of the SSR;

 

  1. Be the representative for the SR to attend meetings related to GF’s issues and represent SSRs as needed/requested;

 

  1. Liaise with the IOM Regional Specialist on Migration Health and regularly update RO on project implementation also in view to obtain relevant guidance on technical and financial aspects of the project;

 

  1. Organize Training and refresher training courses and assist in planning, carrying out and evaluating the trainings conducted for IOM project staff, volunteers and/or communities.
  2. Document and share project results and lessons learnt for advocacy in order to influence relevant policies and practices;

 

  1. Performs any other duties as required.

 

Required Qualifications and Experience

 

  • Thai National
  • University degree in the fields of public health, international relations, development, or other relevant fields.
  • A minimum of three years of relevant international work experience with increasing level of responsibility is required.
  • Experience in programme management and administration.
  • Experience in health communication, public health, and/or related social sciences.
  • Willingness and availability of frequent travel to the field
  • Willingness and availability to travel and ability to work under difficult conditions.
  • Understanding of programmatic and social-political environments at the macro and micro level.
  • Ability in developing liaison with other implementing partners.
  • Team-work oriented, proactive, and demonstrated capacity to work independently.
  • Must have a client-oriented and result-oriented mind-set, and uphold the programme values of caring, innovating, partnering, demonstrating competence, and working for positive change
  • Excellent communication and negotiation skills.
  • Committed, efficient, flexible, and experienced in working effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
  • Computer literate, with excellent knowledge of Microsoft Office.                
  • Ability to type in Myanmar language.
  • Previous working experience in International Organizations and in the area of health project implementation is an advantageous.

 

Languages

 

Fluency in English is required.

 

 

Required Competencies

 

The incumbent is expected to demonstrate the following competencies:

 

Accountability

  • Accepts and gives constructive criticism
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomings

 

Client Orientation

  • Identifies the immediate and peripheral clients of own work
  • Establishes and maintains effective working relationships with clients
  • Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
  • Keeps clients informed of developments and setbacks

 

Continuous Learning

  • Contributes to colleagues' learning
  • Demonstrates interest in improving relevant skills
  • Demonstrates interest in acquiring skills relevant to other functional areas
  • Keeps abreast of developments in own professional area

 

Communication

  • Actively shares relevant information
  • Clearly communicates, and listens to feedback on, changing priorities and

procedures

  • Writes clearly and effectively, adapting wording and style to the intended

audience

  • Listens effectively and communicates clearly, adapting delivery to the audience

 

 

 

Creativity and Initiative

  • Actively seeks new ways of improving programmes or services
  • Expands responsibilities while maintaining existing ones
  • Persuades others to consider new ideas
  • Proactively develops new ways to resolve problems

 

Leadership and Negotiation

  • Convinces others to share resources
  • Actively identifies opportunities for and promotes organizational change
  • Presents goals as shared interests
  • Articulates vision to motivate colleagues and follows through with commitments

 

Performance Management

  • Provides constructive feedback to colleagues
  • Identifies ways for their staff to develop their abilities and careers
  • Provides fair, accurate, timely, and constructive staff evaluations
  • Uses staff evaluations appropriately in recruitment and other relevant HR

procedures

  • Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

 

Planning and Organizing

  • Sets clear and achievable goals consistent with agreed priorities for self

and others

  • Identifies priority activities and assignments for self and others
  • Organizes and documents work to allow for planned and unplanned

handovers

  • Identifies risks and makes contingency plans
  • Adjusts priorities and plans to achieve goals
  • Allocates appropriate times and resources for own work and that of team

members

 

Professionalism

  • Masters subject matter related to responsibilities
  • Identifies issues, opportunities, and risks central to responsibilities
  • Incorporates gender-related needs, perspectives, and concerns, and

promotes equal gender participation

  • Persistent, calm, and polite in the face of challenges and stress
  • Treats all colleagues with respect and dignity
  • Works effectively with people from different cultures by adapting to

relevant cultural contexts

  • Knowledgeable about and promotes IOM core mandate and migration

Solutions

 

Teamwork

  • Actively contributes to an effective, collegial, and agreeable team

environment

  • Contributes to, and follows team objectives
  • Gives credit where credit is due
  • Seeks input and feedback from others

 

  • Delegates tasks and responsibilities as appropriate
  • Actively supports and implements final group decisions
  • Takes joint responsibility for team's work

 

Technological Awareness

  • Learns about developments in available technology
  • Proactively identifies and advocates for cost-efficient technology solutions
  • Understands applicability and limitation of technology and seeks to apply

it to appropriate work

 

Resource Mobilization

  • Establishes realistic resource requirements to meet IOM needs

 

 

Other

 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

 

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

 

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

 

 

How to apply:

 

Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by December 21, 2017 at the latest. The form can be downloaded from https://thailand.iom.int/sites/default/files/Recruitment/IOM%2BPersonal%2BHistory%2BForm%2B%282012%29.xls Kindly indicate the reference code CFCV019/2017 followed by your full name in the subject line.

 

Applications should include: a) a cover letter, indicating the dates of availability; b) a curriculum vitae; c) a duly completed IOM Personal History Form (may be downloaded from thailand.iom.int);

 

Only shortlisted candidates will be contacted.

 

Posting period:

From 07.12.2017 to 21.12.2017

 

Contact :

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