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Project Officer

Position:                      Project Officer

Closing Date:               November 30, 2017

Organization:                    Right To Play Thailand Foundation

Department/Division:  Life Skills Development Program

Work location:                 Bangkok

BACKGROUND

Right To Play is a global organization, using the transformative power of play to educate and empower children facing adversity. Through playing sports and games, Right To Play helps over one million children learn through play to create better futures, while driving lasting social change in more than 20 countries each week. Founded in 2000 by social entrepreneur and four-time Olympic gold medalist Johann Olav Koss, Right To Play is headquartered in Toronto, Canada and has national fundraising offices in Canada, Germany, the Netherlands, Norway, Switzerland, the United Kingdom, and the United States. Regional offices are in Africa, Asia, and the Middle East. Our programs are facilitated by more than 600 international staff and 14,400 local volunteer Coaches.

JOB SUMMARY

The Project Officer reports directly to the Program Manager (PM) and is responsible for the effective coordination and administration of the project and reporting on the outcome to internal and external contacts as required. The Project Officer is expected to contribute towards the achievement of activities outlined in the Program’s Logical Framework, Workplan, Performance Measurement Framework and Budget.

The filling of this vacancy is dependent on approval of external funding.

RESPONSIBILITIES

  1. PROJECT ADMINISTRATION
  • Contributes to the formulation of the project strategic plans feeding into the overall country strategic plan
  • Prepares and leads the implementation plan of project activities from existing operational plan
  • Guides field facilitators on executing the activities in each project location
  • Ensures that activities are compliant with RTP methodologies and standards
  • Oversees community events such as Play Days to promote topics/issues related to their needs
  • Develops and strengthens understanding of our project management cycle with project staff and partners
  • Compiles reports received from the field facilitators and submits monthly activity reports to PM
  • Completes monthly budget projections and tracks expenditures
  • Participates in the planning of budget and tracks activity expenses occurred against cash projections
  • Procures project equipment (in coordination with logistics officer/assistant), within authorization levels set in the In-Field Authorization Levels Policy
  • Coordinates facility upgrades based on the needs of the project site
  • Arranges for storage and delivery of sport equipment to participating parties
  • Coordinates with other NGOs/CBOs to ensure participation in partner events
  • Monitors security situation in project location and reports to the PM
  • Follows up on logistics issues at project location and ensure assets, including project vehicles are maintained
  1. TEAM MANAGEMENT
  • Conducts performance appraisals for all direct reports and provides regular feedback on performance
  • Oversees performance of any contract staff such as security guards where applicable
  • Ensures staff understands and complies with policies of RTP
  • Assesses training needs of all direct reports with input from project staff, partners and stakeholders
  • Oversees training of coaches delivered by Field Facilitators and observes coaches’ performance for certification
  • Follows existing systems to reasonably safeguard the overall health, welfare and security of the project staff
  1. NETWORKING, REPRESENTATION, AND PARTNERSHIP BUILDING
  • Shares activity plans with local NGOs, CBOs and partners and looks for synergies and opportunities to work together
  • Maintains a positive working relationship with partners
  • Ensures implementation of Memorandums of Understanding and agreements with local representation of government, UN agencies, and partner organizations
  • Facilitates collaboration and networking with other organizations, government and other relevant institutions to enhance RTP visibility and project activities
  • Coordinates planning meetings with partners and represents RTP in various platforms
  • Facilitates participation of Athlete Ambassadors in project activities and events
  • Conducts an assessment survey to determine the NGOs that RTP could partner with and initiates partnerships
  • Ensures partners are in compliance with RTP Code of Conduct and Child Safeguarding Policy
  1. MONITORING AND EVALUATION
  • Visits project locations to oversee activities, events and collects information to report on performance outcomes
  • Works with YRC Directors and staff to develop their understanding of RTP’s monitoring and evaluation system as it relates to reporting on children and staff actively involved in sport and play activities
  • Ensures accurate collection and timely submission of quantitative and qualitative monitoring information according to RTP monitoring tools
  • Submits regularly reports to PM and occasionally external stakeholders including Ministries, partners and donors
  • Provides quarterly updates of lessons learned and best practices to project team, stakeholders and the PM
  1. PERFORMS OTHER DUTIES AS ASSIGNED

MINIMUM QUALIFICATIONS (must have)

EDUCATION/TRAINING/CERTIFICATION

Bachelor’s degree in business administration, management, social sciences, law, education, or other related discipline

 

EXPERIENCE

3 years’ experience in project administration or community work including managing direct reports.

 

COMPETENCIES / PERSONAL ATTRIBUTES

  • Excellent interpersonal and communication skills both written and verbal
  • Self-starter with ability to work with minimal supervision
  • Strong organizational and delegation skills
  • Able to meet deadlines and prioritize tasks
  • Strong development and team building skills
  • Computer literacy in outlook, MS Word, PowerPoint, Excel and Internet
  • Understand project management cycle
  • Effective report writing and analytical skills

 

LANGUAGES

Fluency in written and spoken English and Thai.

 

DESIRED QUALIFICATIONS (an asset)

  • Understanding of child and/or adult education
  • Understanding of the concept of Sport for Development
  • Understanding of child rights and child protection
  • Understanding of a community-led process
  • Experience in administration, including report writing and financial management, such as developing and managing budgets
  • Experience working with authorities
  • Experience in football or sport focused projects

 

 

Compensation:            We offer a competitive salary and benefits package

Employment Start Date:             1 January 2018

HOW TO APPLY:

If you are interested in applying for this position, please send your resume and cover letter to: thailandhr@righttoplay.com   and kindly include “Project Officer, Life Skills Development Program” and your name in the subject line. Please indicate your salary expectations in the cover letter.

For more information, please visit:  www.righttoplay.or.th

 

Contact :

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