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Regional Finance and Administration Coordinator

Australia–Asia Program to Combat Trafficking in Persons

Regional Finance and Administration Coordinator – Terms of Reference

 

Position

Regional Finance and Administration Coordinator

Duration

12 months (full time)

Location

Bangkok

Reports to

Operations Manager (OPM)

The Australia–Asia Program to Combat Trafficking in Persons (AAPTIP) is a five-year (2013–2018) AU$50 million initiative of the Australian aid program that aims to reduce the incentives and opportunities for trafficking of persons in the Association of South East Asia Nations (ASEAN) region.

AAPTIP builds on Australia’s long-term support for programs to strengthen the criminal justice response to human trafficking in Asia. These programs include the Asia Regional Cooperation to Prevent People Trafficking (ARCPPT; 2003–2006), and the Asia Regional Trafficking in Persons (ARTIP; 2006–2013) project.

AAPTIP focuses on the prosecution pillar of anti-trafficking at the national and regional level. Support will be provided to the ASEAN Secretariat (ASEC), and partner countries Cambodia, Indonesia, Lao PDR, Myanmar, Philippines, Thailand and Vietnam.

AAPTIP will strengthen the criminal justice response to trafficking by: enhancing regional and national investigative and judicial cooperation on trafficking cases; strengthening legislative frameworks; providing adequate support for victim-witnesses; and expanding the evidence base for policy development and decision-making.

Summary of Role

The Regional Finance and Administration Coordinator will support the OPM in ensuring that all necessary financial, administrative and human resource management systems are established and implemented, both at the regional office in Bangkok and in each of the other 6 country offices, and that these meet all contractual requirements with DFAT. They will also be responsible for supporting the efficient and effective delivery of services to implementing partners by the MSTAT.

Specific Duties

  • Assist the OPM to establish all required financial management, administrative and human resource management systems in Bangkok and each country office to support effective resource management, service delivery, accountability/audit and reporting requirements;
  • Handle and check all paperwork relating to procurement processes, fixed assets registers, travel expense claims for Thailand/regional office and program countries;
  • Prepare and monitor monthly requests for regional program funds;
  • Prepare and submit monthly consolidated financial reports on timely basis;
  • Provide advices to the Regional Finance and Administration Assistant (RFAA) & Country Project Finance and Administration Managers (CPFAMs) in their finance and administration activities including administrative operations and quality assessment of data submitted to the Regional office;
  • Provide all required financial and administrative data and reports to the OPM as required;
  • Perform internal audit on accounting documents for program countries and report fact findings to OPM, and provide recommendations to CPFAMs on timely basis;
  • Ensure compliance with DFAT core policies, including but not limited to Fraud, Disability and Child Protection Policy;
  • Assist the OPM in responding to any Cardno or DFAT audit requests; and
  • Other duties as directed by the OPM.

Core Competence Required

  • Demonstrated sound experience in financial management, internal audit, preparing budgets and expenditure reports in a regional context involving several currencies;
  • Demonstrated ability to administer aid funded programs, including understanding of DFAT financial regulations and procurement policies and guidelines;
  • Good interpersonal, team work and communication skills and able to maintain good relationships with colleagues and external counterparts and stakeholders;
  • Understanding and appreciation of gender equality and human rights issues;
  • Good written and verbal communication skills; and
  • Competent information technology skills.

Qualifications

  • Post-secondary or tertiary qualifications in accounting, economics or financial management or a related discipline is mandatory.

Position Status                                                                     

This position is a locally engaged position.

How to Apply

To apply for this position please email applications that address the Core Competencies and a current CV, quoting the relevant job title to the Recruitment Manager at recruitment@aaptip.org. Please also provide three professional referees.

Only shortlisted candidates will be contacted for an interview.

Cardno is an equal opportunity employer and is committed to Child Protection in all fields. Successful applicants may be required to provide a police clearance certificate.

Closing date for applications is 2 January 2018.

Contact : recruitment@aaptip.org

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