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Job Title: Humanitarian Programme Officer (Ref: HPO1)
Supervisor: Deputy Humanitarian Director
Division: Humanitarian Programme
Type of Appointment: local hire position (Thai nationality only)
Location: Chatchuchak Bangkok, Thailand
International Planned Parenthood Federation (IPPF)
Join us to defend the sexual and reproductive health rights of all people
1. THE ORGANISATION
The International Planned Parenthood Federation (IPPF) is a leading global service provider and advocate of sexual and reproductive health and rights for all. A federation of 152 Member Associations, IPPF works in 172 countries and maintains more than 45,000 service delivery points worldwide. IPPF aims to ensure that all people are free to make choices about their sexuality and well-being, in a world free of discrimination.
2. THE ROLE
The Humanitarian Programme team was created in early 2017 to ensure that IPPF has a well-resourced global humanitarian team of technical advisors who provide support to IPPF’s Member Associations. IPPF-SPRINT initiative is a grant funded by the Australian government that aims to ensure access to life-saving Sexual and Reproductive Health and Rights (SRHR) services during emergencies in the Asia-Pacific region. SPRINT is managed under the IPPF global humanitarian programme based in Bangkok. The function of this role is to support the Humanitarian Programme team. The primary responsibilities are to support the Humanitarian team in meeting deliverables of the programme and administrative support to Bangkok-based advisors and the humanitarian leadership team.
The role will report to the Deputy Director, Humanitarian Team and work closely with the several technical advisors in the team as well as the SPRINT Project Manager. The post holder will also engage closely with the several finance and administrative staff in the office as appropriate.
3. KEY TASKS
3.1 Programme Management Support (50%)
Support the humanitarian programme team in the development and execution of hub and country-level workplans.
Review project reports from countries as requested with guidance from the Sprint 3 Manager
Provide knowledge management related support to humanitarian programme team documents and electronic file system using SharePoint and NetSuite
Assist in programme management related tasks using the NetSuite programme management tool
Review and process sub-grant contracts to country programs (Member Associations) and emergency response funding agreements for humanitarian programme activities in collaboration with
programmes and finance.
Undertake such other reasonable duties as may be requested from time to time.
3.2 Programme Activity Support (25%)
Support data entry into database and M&E systems including training database, indicator spreadsheet, and emergency response database.
Assist humanitarian programme team members with development of external and internal reports, web content, presentations and technical tools as needed.
Provide remote support to humanitarian team members when programme staff are traveling in the field
Assist with the tracking and collection of deliverables
Other tasks as assigned by program advisors
3.3 Administrative Support (25%)
Organize team meetings, take meeting notes, and send out calendar invites
Provide logistical and administrative assistance in the planning and execution of humanitarian programme workshops, meetings, and trainings
Support the Directors (2) in travel planning and settlements
PERSON SPECIFICATIONQUALIFICATIONS, EXPERIENCE & SKILLS
You must be able to build relationships and to work collaboratively and effectively in cross-cultural settings, and with a wide variety of organisations.
You are supportive women’s right to choose and to have access to safe abortion services. This is an occupational requirement of this post.
Please submit your CV and covering letter (in English) demonstrating your suitability for this post to: PSripan@ippf.org with state the job title and reference number in the subject header of your email. We will contact only the candidates that we have shortlisted.
Closing date: 24 November 2017
Applications are particularly encouraged from candidates openly living with HIV. IPPF is committed to equal opportunities and cultural diversity. Candidates from all sections of the community are welcome to apply.
Contact : Office Manager at email: PSripan@ippf.org
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