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Regional Operations Specialist (LICA Specialist-10)

Regional Operations Specialist

Job categories: Administration, Project Management
 
Vacancy code: VA/2017/B5517/13185
 
Department/office: AR, BKK, Bangkok
 
Duty station: Bangkok, Thailand
 
Contract type: Local ICA Specialist
 
Contract level: LICA Specialist-10
 
Duration: One year initially, renewable subject to funding availability and performance
 
Application period: 28-Sep-2017 to 12-Oct-2017


Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
 
 

Based in Bangkok, the Asia Regional Office (AR) supports UNOPS’ offices throughout the region, providing programme, project, partnerships, management and oversight support, and managing human resources.

The Asia Regional Office helps ensuring that programmes and projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between projects across the entire region.

Under the guidance and supervision of the Regional Management and Oversight Advisor, the Regional Operations specialist is responsible for operations, management and oversight analysis and reporting. The Regional Operations specialist promotes a collaborative, client-focused, quality and results-oriented approach. She/he works in close collaboration with the operations, programme and project management teams within AR and HQ as required. The incumbent is responsible to abide by administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. More specifically, the duties of the Regional Operations specialist include the following: 

  • Ensure that AR is in full compliance with UNOPS rules, regulations and policies;
  • Implement corporate and regional operational strategies, assist in the establishment of management targets and monitor achievement of results;
  • Analyse and report on business processes and identify opportunities to improve efficiency and effectiveness of such processes;
  • Provide operational support for missions and audits, conducting necessary preparation work prior to such missions and audits;
  • Oversee the planning, preparation and execution of regional workshops and retreats for AR personnel, including developing schedules, presentations and briefing materials;
  • Provide substantive research, analysis and reporting, including contribution to briefing materials and portfolio summary notes for management reports and for programme development needs;
  • Analyze and report on the performance of country offices and make recommendations for improvements;
  • Manage the investment funding portfolio throughout the process, from proposal submission to update reports and final closure.
  • Prepare regular and ad-hoc management reports as needed.
  • Analyze and report on budget expenditures and assist in advising the Regional Management team on budget status, ensuring that funds allocated is not exceeded or that additional funds are allocated when required;
  • Undertake regional performance monitoring;
  • Knowledge Management, learning and ERP coordination
  • Analyse project financial reports;
  • Provide responses to queries on financial and administrative matters.

Monitoring and Progress Controls

  • Undertake strategic planning, results-based management and reporting
  • Analyze business processes in accordance with relevant UNOPS rules and regulations and improve its efficiency
  • Good portfolio management
  • Build strong relationships with clients and external actors

Education 

  • MA/Advanced university degree in business administration, financial management, project management, public administration, international relations or relevant discipline preferred;
  • BA in same subjects with additional years of experience may be acceptable in lieu.

Work Experience

  • Minimum 5 years of progressive experience in programmes or operations at the national and preferably international levels providing support in a multicultural setting; relevant experience should also include knowledge of Finance and Reporting.
  • A BA with additional two years of experience may be acceptable in lieu of the above qualification and years of experience.
  • Experience working with UN/NGO’s and/or post-conflict environments is an asset.
  • Experience in supporting projects and team management is an asset.
Languages:
  • Fluency in English is essential; Fluency in one or more of the official local languages is required.

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.


Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
 

  • Knowledge Management and Learning.
  • Promotes a knowledge sharing and learning culture in the office.
  • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plans and applies newly acquired skills.
  • Development and Operational Effectiveness.
  • Consistently approaches work with energy and a positive constructive attitude.
  • Remains calm, in control even under pressure.
  • Demonstrates openness to change and ability to manage complexities.

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. 
Recruitment/internship in UNOPS is contingent on the results of such checks.


Contract type:Local Individual Contractor Agreement (LICA)
Contract level:LICA Level 10
Contract duration:One year renewable subject to satisfactory performance and funding availability

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

 

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

Apply Now: https://jobs.unops.org/pages/viewvacancy/VADetails.aspx?id=13185#6

 

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