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Business Support Assistant

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. On average, WFP reaches more than 80 million people with food assistance in 75 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.

TERMS AND CONDITIONS

Business Support Assistant

Grade:

GS 4

Duty Station:                      

Bangkok, Thailand

Contract Type:                

Fixed-Term

Duration:                

One Year (renewable) 

Remarks:

Salary starts from THB 49,813 per month (tax free), plus medical insurance for staff and immediate family members, 30 days annual leave per year, pension benefits and others. 

 

KEY ACCOUNTABILITIES

Within delegated authority, the Business Support Assistant will be responsible for the following duties:  

  • To be the main focal point for  Unit travel. Organize tickets, visas, accommodations for all travelling staff, initiate and prepare trip documents and settle all travel expense claims.
  • Organize meetings and workshops including arrange suitable meeting venue, liaison with the hotel and provide administrative assistance required for the workshop arrangements e.g. prepare budget estimation, administrative note, invitation letters, down payment request, and meeting/workshop summary.
  • Update and maintain unit’s mission and leave plan, attendance and leave records of Programme staff and inventory lists.
  • Initiate purchase requisitions and micro purchase order for goods and services ensuring correct objects of expenditure, availability of funds and completion of works.
  • Support and provide guidance to staff on office routine methods, procedures and practices especially on travel, financial and administrative issues.
  • Perform other related duties as required.

 

QUALIFICATIONS

Education:

  • Secondary school education preferably supplemented by a university degree.

Experience:

  • At least four years of progressively responsible experience in the field of secretarial, administration, travel or any related fileds.

Knowledge & Skills:           

  • Proficient in the use of office equipment and computer software packages such as Microsoft Word and Excel.
  • Knowledge of work routines and methods in order to complete processes.
  • Capable of working with team of people from different cultures and backgrounds.
  • Ability to work independently wiht strong problem solving skills.
  • Strong prioritization, time management skills and able to work under pressure as requierd.

Languages:               

  • Fluency and accuracy in both oral and written communication in English and Thai.

 

DEADLINE FOR APPLICATIONS

19 September 2017.

 

To Apply

Please visit http://www1.wfp.org/careers/job-openings

Or visit via link: https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=64361&company=C0000168410P&username=

Candidates are requested to Create an account in system before applying. Candidate curriculum and applications will be registered allowing them to update profile, apply for a job though wfp career website.

 

Only short-listed candidates will be contacted

WFP IS AN EQUAL OPPORTUNITIES EMPLOYER

 

Contact :

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ThaiNGO Team

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