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Project Assistant

Open to Internal and External Candidates

 

                    Position Title

:

Project Assistant

                          Duty Station

:

Bangkok, Thailand

                        Classification

:

General Service Staff (G3)

THB  49,198.25 per month

            Type of Appointment

:

Special Short-Term Contract, 06 months with possibility of extension

        Estimated Start Date

:

As soon as possible

 

                    Closing Date 

:

September 05, 2017

              Reference Code

:

SVN No. 009/2017

 

 

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

 
 

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

 

 

Context:

Under the direct supervision of the Senior Programme Manager in Bangkok, and the overall supervision of the Chief of Mission in Bangkok, the successful candidate will support the implementation of the projects “Assessing Potential Changes in Migration Patterns of Lao Migrants and their Impacts on Thailand and Lao PDR” and “Poverty Reduction through Skills Development for Safe and Regular Migration in Cambodia, Lao PDR, Myanmar, Thailand and Vietnam” through providing logistical and administrative support in the organization of project events and labour migration research conduct.

 

Core Functions / Responsibilities:

 

Particularly, he/she will carry out the following duties:

  1. Support the implementation of qualitative and quantitative research activities under the Labour Migration Unit, including providing clerical administrative support for the development of research methodologies, data collection, drafting and finalization of research reports, and presentation and dissemination of research findings.
  1. Record and compile relevant research data, information and findings as well as keep track of migration trends in the Greater Mekong Subregion.
  1. Make logistical and administrative arrangements to support implementation of various project activities, such as meetings, workshops or trainings, including preparing and issuing invitations and associated documentation, making travel arrangements for participating delegates, identifying and securing suitable venues, coordinating bookings, and taking care of other related issues.
  1. Provide clerical support to the Labour Migration team in preparing project documents and communications materials including agenda, factsheets, minutes, and training materials, and contribute to their dissemination and delivery.
  1. Provide clerical support to the labour migration team in drafting meeting/training reports, periodic donor reports, interim and final project reports.
  1. Provide administrative support to and maintain records of liaison with national project counterparts as necessary, including civil society organizations, employers and relevant government authorities.
  1. Perform any other such duties as may be required.

 

 

Required Qualifications and Experience

  • University Degree in law, international relations, political science, social science, or relevant field or an equivalent combination of experience and training
  • At least one year of work experience (or three years for candidates holding school degree/certificate) in migration issues for non‐governmental organizations, international governmental organizations or government institutions
  • Strong organizational and time management skills
  • Understanding of good practice in storing, organizing and managing project data and documentation management
  • Ability to work in a multi‐cultural environment and respect diversity
  • Familiarity with IOM prodecures pertaining to processing contracts and financial transactions
  • Team work oriented but with a capacity to work independently
  • Excellent writing and communication skills
  • Computer literate

Languages

Fluency in English and Thai ability to communicate in Cambodia, Lao PDR, Myanmar, and Vietnam languages is an advantage.

 

Required Competencies

  • Accountability – takes responsibility for action and manages constructive criticisms
  • Client Orientation – Identifies and monitors changes in the needs of all clients, including donors, governments, and project beneficiaries
  • Continuous Learning – Contributes to colleagues' learning
  • Communication – Actively shares relevant information
  • Creativity and Initiative - Proactively develops new ways to resolve problems
  • Leadership and Negotiation - Presents goals as shared interests
  • Performance Management – Provides constructive feedback to colleagues
  • Planning and Organizing - Organizes and documents work to allow for planned and unplanned handovers
  • Professionalism - Effectively applies knowledge of migration issues within organizational context
  • Teamwork – Contributes to, and follows team objectives

 

 

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

 

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

 

 

How to apply:

Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by September 05, 2017 at the latest. The form can be downloaded from http://thailand.oim.info/sites/default/files/Recruitment/IOM%2BPersonal%2BHistory%2BForm%2B%282012%29.xls Kindly indicate the reference code SVN009/2017 followed by your full name in the subject line.

 

Applications should include: a) a cover letter, indicating the dates of availability; b) a curriculum vitae; c) a duly completed IOM Personal History Form (may be downloaded from thailand.iom.int);

 

Only shortlisted candidates will be contacted.

 

Posting period:

From 22.08.2017 to 05.09.2017

 

Contact :

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