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Sponsorship Assistant (Based in Chiang Rai)

                          

                           Plan International Thailand

                             

          Plan International is an international, humanitarian, child-centered development organization without religious, political or governmental affiliations.  Plan International is one of the world’s largest international non-government organization who works with and for children and communities in 51 developing countries around the world, 14 of which are in Asia.

 

          Plan International Thailand is one of the leading child rights NGOs in Thailand and has operations throughout the country with an annual budget of nearly USD 4M per year. Plan International Thailand has a range of well established relationships with institutional donors, corporate partners and National Organizations and is looking for a highly skilled and motivated individual to maintain and develop these relationships and support the Plan International Thailand country program to continue to grow and benefit more children through a range of child-centered programs.

 

           Plan International Thailand is recruiting for the following position.

 

 

 

-Urgently Required-

Sponsorship Assistant (Based in Chiang Rai)

Roles:

This role is responsible for providing assistance to facilitate the administration of building relationship and sponsorship in line with established requirements, policies, procedures, and contribute for achievements of       Plan Thailand’s building relations & sponsorship strategy.

To ensure the effectiveness of sponsorship communications managements in accordance with Plan’s requirements and support CBOs/communications in sponsorship activities

 

Responsibilities :

I) Quality and Quantity of Sponsorship Communications

1. Incoming and outgoing NOIs and SP visits

  • Update records all incoming and outgoing NOIs of PU in tracking systems as soon as receiving them from NOs or PU
  • Share NOI report to related persons on a monthly basis
  • Prepare list of overdue NOIs/SP visits every week and immediately submit to related persons for following up with frontline staff
  • Update SPs visit date on the country visit board when receiving visit notifications from NOs
  • File hard copies of NOIs/SP visits by NOs and make sure that the files are always up to date.
  • Accompany SPs as per request by supervisor.
  • Coordinate with concerned persons to get sponsorship products, to monitor and control the quality of sponsorship products.
  • Manage and process sponsorship products sent locally and internationally.

2. Direct Communications

2.1 Administration

  • Check weekly all incoming direct communications mails and parcels from NOs and USSPs.
  • Sort incoming mails by PU and check the completeness of all attachments.
  • If any, keep records of money, cheque contained in the mails and return them to USNO with special covering memo. Then send report to supervisor and USNO immediately.
  • Cut off SP addresses on letters before sending them to PU to ensure that no SP addresses are sent to SCs.
  • Check the content of all incoming USSP letters and record them all in excel file, then print DCR transmittal slips and send them to SCS with the letters.
  • Check 100% of the quality of all DC response letters and keep record of those letters in excel file.
  • Prepare DC mailing for two SPs group. For available SP address letters, keep each DCR in envelope, write down SP address and mail it directly to SP.
  • Prepare an extra covering list of unavailable SP address letters and send it with original letters to NO.
  • Keep weekly all outgoing DC letters.
  • Prepare DC report to NO through supervisor, as quarterly basis.

2.2 Monitoring of the completeness of DC implementation and follow up with PU

  • Ensure SS’s receive all USSP letters (DCL) every time by checking with the transmittal slips.
  • Immediately give feedback/comments if PU staff do not receive any or if some letters/attachments are missing.
  • Prepare overdue DC list and report to Sponsorship Manager to follow up with PU and to share in the meetings as necessary.

 II) Communication despatching and petty cash for mailing.

  • Check all items with outgoing list and keep lists in record file.
  • Pack all stuffs by NOs and prepare country control sheet.
  • Keep record of mailing cost on weekly basis and submit to supervisor.
  • Assist SM to prepare liquidation report papers of the past week and submit the request for advance payments to Accounting Unit every Friday.
  • Keep up-to-date records of petty payment with support documents and make sure a replenishment is done accurately and timely.

III) Assistance to SM in building capacity of CBOs staff /CVs in sponsorship management for qualified communications as required

  • Provide assistance as assigned.
  • Participate in CBO meetings as necessary.
  • Take field visits to follow up NOIs, and other related sponsorship work/process
  • Do random check of SC folders as necessary.
  • Provide SM with problem shoots.

Qualifications:

  • Bachelor Degree in English or related fields.
  • Good command of English: speaking, reading, and writing.
  • At least 2-year experience in admin. work especially in sponsorship administration will be advantage
  • Previous work experience with NGOs will be advantage
  • Computer Literacy and good interpersonal skill

 

 

Plan has a Child Protection Policy and commits to promoting gender equality in alignment with Plan’s gender equality commitments.  The applicant should be willing to allow Plan to conduct a police check once considered for the position.

 

The successful candidate will be provided a competative remunuration package

 

Only short-list candidates will be notified

 

 

This position is opened to Thai citizens only. Please submit your CV with a letter stating

current & expected salary 

 

email to : thailand.hr@plan-international.org by Sunday 28th May 2017

 

Office location: Plan International Thailand 14th  Floor, 253  Sukhumvit 21 Road (Asoke), Klongtoey Nua, Wattana,    Bangkok 10110.  (Tel.  02 259 8284 – 7 Ext. 209)

                        

 

“Plan International is committed to child protection, gender equality and does not tolerate child abuse.”

 

 

 

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