Project Management Specialist (HIV Deputy Team Lead)
Project Management Specialist (HIV Deputy Team Leader)
OPEN TO: All Interested Candidates
POSITION: Project Management Specialist (HIV Deputy Team Leader)
OPENING DATE: May 19, 2017
CLOSING DATE: June 15, 2017
WORK HOURS: Full-time; 40 hours/week
SALARY: FSN-12 ฿1,781,072 per annum (Starting salary)
APPLICANTS MUST HAVE THE REQUIRED RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The U.S. Embassy in Bangkok is seeking an individual for the position of Development Assistance Specialist (HIV Deputy Team Leader) to Office of Public Health (OPH) in the U.S. Agency for International Development/ Regional Development Mission for Asia (USAID/RDMA), located at Athenee Tower, Wireless Road, Bangkok.
The Development Assistance Specialist (HIV Deputy Team Leader) supports the President’s Emergency Plan for AIDS Relief (PEPFAR) program under the leadership of the United States Personal Services Contract (USPSC) HIV Team Leader in program planning, management, implementation, policy, monitoring, and evaluation. The main functions of the position are: 1) to oversee the management of PEPFAR financial, human and other resources; 2) to train, advise, and assist staff throughout the annual program design, implementation, reporting and evaluation cycles; 3) to provide program support and guidance to bilateral missions; 4) to manage the development and implementation of RDMA’s annual Regional Operational Plan (ROP); 5) to ensure monitoring and evaluation functions, including performance and financial reporting; and, 6) to supervise one FSN team member. The position reports to the Regional HIV & Tuberculosis (TB) Advisor, Office of Public Health, USAID/RDMA. Regional travel will likely be required as a basic function of this position, for roughly six (6) trips annually.
A.Strategic Planning, Portfolio Management, and Monitoring (60%)
- Provides analyses and recommendations to OPH management and other staff regarding the formulation of Mission strategy for assistance on HIV and AIDS programs and on the management and implementation of related activities in the Mission’s PEPFAR portfolio;
- Develops comprehensive segments of the Mission’s PEPFAR program (Regional Operational Plan) after analyzing various options based on an analysis of U.S. objectives, resources, comparative advantage, cost effectiveness, and partnerships with local governments, civil society, and the private sector; collects and analyzes information from a variety of sources and prepares reports for program planning and resource allocation;
- Supervises, manages and provides technical oversight responsibility for a broad range of strategic planning, visioning, and policy development activities related to the different projects in the PEPFAR portfolio with both regional and national scopes; ensures that all PEPFAR projects produce meaningful impact and are being implemented in a way consistent with USAID/RDMA objectives and priorities;
- Plays a leading role in planning for future PEPFAR activities and setting the direction and priorities for USAID investment by acting as a primary contact for Washington on discussions to implement the Mission’s PEPFAR strategy with the planning and designing of new projects and activities and participates in the design of new activities led by other members of the HIV Team;
- Ensures that U.S. Government resources are invested in a manner that supports the PEPFAR agenda by leading the negotiations with high-level host country officials, USAID/Washington, the Embassy and other U.S. Government agencies on new and current activities, both in programmatic and geographic terms;
- Forecasts future funding needs based on an analysis of the portfolio’s pipelines and expenditure patterns as well as new priorities to include recommendations for annual allocations based on the budget forecast and allowances;
- Provides technical and managerial oversight for the preparation of PEPFAR annual reports, performance monitoring plans, congressional budget requests and other special reports and reviews; drafts correspondence to the local government, USAID/Washington and implementing partners as required;
- Serves as the Agreement Officer’s Representative (AOR) and/or the Contracting Officer’s Representative (COR) and provides technical and programmatic oversight and management of HIV activities; ensures timely review and approval of annual implementation work plans; conducts routine site monitoring visits ensuring that activities are carried out as planned and reported to USAID; reviews reimbursement claims for approval and/or disapproval of payments; prepares quarterly accruals and monitors expenditures and pipelines information to ensure that funding obligations are maintained at adequate levels to deliver against approved work plans; maintains official filing both electronic and hard-copy as per Agency policies;
- In conjunction with the Strategic Information/Monitoring and Evaluation (M&E) team, the incumbent ensures monitoring and reporting systems are in place to assess progress of HIV program toward achieving Mission and PEPFAR goals; provides technical input in the development of Performance Monitoring Plans for both specific projects and activities and for the portfolio as a whole; develops a learning agenda for PEPFAR prevention and treatment activities with a rigorous monitoring system that gauges progress and provides for course correction or other adjustments; and
- Oversees the review and documentation of PEPFAR implementing partners’ performance through regular site visits, routine reports, assessments and/or evaluations, and participation in technical working groups and other forums to monitor activities and verifies asset use; ensures that issues are identified in a timely manner and that recommended follow-up actions are carried out; identifies successes, best practices, innovations, and lessons learned for sharing on a national and global level; routinely reviews the capacity-building needs of the implementing partners, especially local entities, and develops plans to address any deficits.
B.HIV Team Supervision and Technical Oversight (25%)
- Provides technical oversight and supervisory guidance to the planning, design, project implementation, technical strategies, information systems, and monitoring, evaluation, and learning agenda for the PEPFAR portfolio;
- Ensures proper management of the overall PEPFAR budget and finances, including procurement planning, usage of program funds, and oversees AORs/CORs monitoring of pipelines;
- Assists HIV Team Leader with technical, administrative, and managerial leadership for HIV staff by regularly convening team meetings, ensuring information sharing and collaboration among HIV staff and projects; monitoring deadlines to ensure they are met; and raising issues with HIV Team Leader and Office of Public Health Director as necessary;
- Takes responsibility for drafting resource requests, such as the Regional Operational Plan, the Operating Plan, the Congressional Budget Justification, and Mission Resource Requests; takes responsibility for drafting reports for the HIV portfolio, including for PEPFAR and the USAID Annual Performance Report;
- Reviews staff work objectives and professional development plans; monitors the division of labor; prepares performance evaluations and training plans; assesses the need for Temporary Duty (TDY) assistance; and provides direct supervision to one Foreign Service Nation (FSN) staff; and
- Leads and/or participates in preparing for and responding to audits of PEPFAR assistance by ensuring that appropriate documentation is available for the auditors’ review; that audit interviews, meetings and/or site visits are organized as requested; that the mission entrance and exit meetings are well represented; that audit recommendations and closure memos are timely submitted; and the findings are shared across interested parties.
C.Program, Administrative, and Representational Duties (15%)
- Ensures a coordinated response by HIV Team staff to the Mission’s Program Development Office, the Office of the Global AIDS Coordinator (OGAC), the Office of Global Health, or the Office of HIV/AIDS/Washington requests for information or participation, such as participation in strategic planning exercises, or providing portfolio information.
- Serves on Technical Evaluation Committees for activity procurements and/or new personnel recruitment by chairing those related to HIV or others, as assigned;
- Provides ad hoc leadership when assigned to processes or special projects, or as point person for important visitors from the U.S., including Congressional Delegations, high-level officials from OGAC, other important U.S. Government officials or officials from the Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM);
- Carries out such other tasks related to PEPFAR, broader OPH efforts, or Mission working groups assigned to innovation, public-private partnerships, etc., as might be assigned from time-to-time by Mission or OPH management;
- Handles all assigned work either independently or, as required, as part of sub-teams, according to established Mission policies, practices, and programmatic guidance, as in effect and in accordance with all applicable USAID regulations and guidance as provided in the USAID Automated Directives System (ADS), mission orders and notices and elsewhere; and
- Resolves problems that arise by determining the approaches to be taken and methodologies to be used; by developing, coordinating, and clearing proposed solutions with all necessary parties; and then taking appropriate actions necessary to resolve the problem.
QUALIFICATIONS REQUIRED AND SELECTION CRITERIA:
All applications must address each selection criterion detailed below with specific and comprehensive information supporting each item in DS-174 block no. 19-22. If the application submitted fails to demonstrate eligibility, the application will be marked unqualified. It is the responsibility of the applicant to provide all pertinent information.
- Education: A Master’s degree or host country equivalent in medicine, public health, health sciences, or a management related field is required.
- Experience (30 points): A minimum of eight years (8) of progressively responsible professional-level experience within the field of HIV and AIDS, with experience in both the field implementation and policy levels is required.
- Language: Level IV, strong written and oral proficiency in English and Thai is required.
1.In-depth technical knowledge related to HIV and AIDS, with knowledge of the epidemic in the Asia Region is required.
2.A detailed knowledge of the concepts, and principles related to infectious disease issues, particularly HIV and AIDS, and the strategies most effective for implementing health interventions is required.
3.Medical knowledge or advanced public health training and significant specific disease-related experience is required.
4.Understanding of the transmission and pathogenesis of the infectious diseases; how to detect and provide treatment; and how to promote community control and individual prevention of HIV is required.
5.Practical knowledge of health services and the international, national, and local infectious diseases response is required.
- Skills and Abilities (40 points):
1.Must have high level of analytical skills. Work requires continual attention to detail with the ability to define problems, collect data, establish facts, and draw valid conclusions.
2.Excellent project management and organization skills, good time management and the ability to meet deadlines are required.
3.Strong people skills and ability to interact, communicate, establish and maintain effective work relationship with stakeholders at all levels (internal and external) are required.
4.Capable of effectively presenting technical information to top management, clients, public groups and/or senior government officers, particularly non-health audience are required.
5.Proficient in the use of computers and Microsoft Office applications is required.
6.Physical fitness and able to obtain a fit to travel clearance and able to travel frequently within/outside the region to support USAID projects is required.
Applications will be initially screened and scored for eligibility in accordance with the required qualifications and points mentioned above. To be considered for candidacy, applicants must address each criterion in their application as to how they meet the minimum qualifications for this position. Top-ranked candidates who meet the minimum qualification will be given a recruitment test. The recruitment test and interview will be structured around the selection criteria above. Applicants with passing marks from recruitment test and with a valid TOEIC score of 855 or above will be invited for an interview. Recruitment test and interview will be conducted in USAID/RDMA Bangkok, Thailand. USAID/RDMA will screen for nepotism/conflict of interest in determining successful candidacy. Reference checks will be conducted once the applicant pool is narrowed down to the top candidate(s). Only shortlisted candidates for final interview will be notified of the selection result. Internal candidates must have successfully completed a one year probationary period of employment before being eligible to apply.
Please follow the check lists and submission guidelines, posted on the official website: http://bangkok.usembassy.gov/job_opportunities.html carefully and submit complete application package thru RDMArecruitment@usaid.gov before the deadline.
Failure to follow the instructions will invalidate your application.
CLOSING DATE FOR THE POSITION: June 15, 2017